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Litigation Legal Administrative Assistant: 5 years experience

Litigation Legal Administrative Assistant

Primary Duties and Responsibilities:

Working with other LAA team members, the LAA is responsible for providing a broad range of administrative support for attorney and/or paralegal in the litigation practice area. Duties may include document production, creation and maintenance of files, closing of files, preparing and processing correspondence, memoranda and complex legal documents, billing and timesheet processing, federal and state e-filing, and performing other administrative functions.

Duties will include:

  • Prepares, reviews and edits legal documents and correspondence of a confidential nature, transcribing dictation as needed, ensuring high quality, accuracy and comprehensiveness.
  • Creates and maintains a filing system; opens and closes files in a timely fashion. Assists in processing conflicts searches and processes client intake forms.
  • Manages all incoming and outgoing mail, faxes, and phone calls in a confidential, organized and efficient manner.
  • Establishes and maintains a current calendar of events and a deadline reminder system for assigned attorney(s) – arranges meetings, coordinates travel arrangements and schedules appointments.
  • Assists in billing process by entering attorney time, coordinate billing reports, prepare and send bills.
  • Prepares attorney expense claims.
  • Acts as a liaison between assigned attorney(s) and clients, as well as internal as well as internal departments and external affiliates including financial institutions, municipal and government departments as required.
  • Federal and state e-filing, review court lists, posts/tracks time, and prepares and maintains client’s records.
  • Assists with knowledge sharing, mentoring and training of co-workers and new employees as requested. Backs up other assignments as necessary.
  • Other related and administrative duties as assigned.

Desired Skills and Experience:

  •  5 years experience.
  • Excellent communication, organizational and client service skills.
  • Ability to multi-task and work in a team-oriented environment with all levels of staff.
  • Strong proofreading and grammar skills. Ability to meet deadlines.
  • Above average proficiency in Microsoft Office.
  • Experience with document management and time and billing systems.
  • Type 60+ wpm with high degree of accuracy.
  • High School Diploma required.
  • Legal Assistant diploma from a recognized post- secondary institution or 4 year degree preferred.

Interested candidates should contact Debra Hartfiel via email at debra.hartfiel@maslon.com

DISCLAIMER

Thank you for your interest in contacting us by email.

Please do not submit any confidential information to Maslon via email on this website. By communicating with us we are not establishing an attorney-client relationship, and information you submit will not be protected by the attorney-client privilege and cannot be treated as confidential. A client relationship will not be formed until we have entered into a formal agreement. You should also be aware that we may currently represent parties whose interests may be adverse to yours, and we reserve the right to continue to represent them notwithstanding any communication we receive from you.

If you would like to discuss possible representation, please call one of our attorneys directly or use our general line (p 612.672.8200). We can then fully discuss our intake procedures and, if appropriate, introduce you to an attorney suited to assist with your matter. Alternatively, you may send us an email containing a general inquiry subject to these terms.

If you accept the terms of this notice and would like to send an email, click on the "Accept" button below. Otherwise, please click "Decline."

MEDIA INQUIRIES

We welcome the opportunity to assist you with your media inquiry. To ensure we do so properly and promptly, please feel free to contact our representative below directly by phone or via the email option provided. We look forward to hearing from you.

Emily Gurnon, Marketing Communications Manager | Office: 612.672.8251 | Mobile: 651.785.3616

EMAIL DISCLAIMER

This email is intended for use by members of the media only.

Please do not submit any confidential information to Maslon via email on this website. By communicating with us we are not establishing an attorney-client relationship, and information you submit will not be protected by the attorney-client privilege and cannot be treated as confidential. A client relationship will not be formed until we have entered into a formal agreement. You should also be aware that we may currently represent parties whose interests may be adverse to yours, and we reserve the right to continue to represent them notwithstanding any communication we receive from you.

If you would like to discuss possible representation, please call one of our attorneys directly or use our general line (p 612.672.8200). We can then fully discuss our intake procedures and, if appropriate, introduce you to an attorney suited to assist with your matter. Alternatively, you may send an email containing a general inquiry subject to these terms.

If you are a member of the media, accept the terms of this notice, and would like to send an email, click on the "Accept" button below. Otherwise, please click "Decline."