Transactional Legal Administrative Assistant

Transactional Legal Administrative Assistant

Maslon LLP is seeking an experienced, detail-oriented Transactional Legal Administrative Assistant (LAA) to join our Minneapolis office, supporting attorneys and paralegals in our Corporate & Securities and Real Estate practice groups.

Founded in 1946, Maslon is one of Minnesota's largest independent law firms. Our commitment to remaining independent has allowed us to preserve a collaborative, collegial culture while delivering exceptional client service. For 80 years, teamwork, mutual respect, professional excellence, and community involvement have been cornerstones of our success.

Position Overview

The Legal Administrative Assistant works collaboratively with other members of the LAA team to provide comprehensive administrative and legal support to attorneys and paralegals. This position requires strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced, team-oriented environment.

The ideal candidate is a proactive, resourceful professional who takes pride in producing high-quality work, anticipates attorney and client needs, and contributes to a positive and supportive workplace.

Primary Duties and Responsibilities

• Prepare, format, proofread, revise, and finalize correspondence, memoranda, transactional documents, agreements, and other complex legal documents, ensuring accuracy, consistency, and confidentiality.
• Assist with transactional matters, including document organization, execution coordination, preparation of closing materials, and maintenance of transaction files.
• Organize and maintain electronic and physical client and matter files, including assisting with new matter intake, conflicts procedures, and file closing processes.
• Manage attorney calendars, schedule meetings and appointments, coordinate travel arrangements, and monitor important deadlines.
• Assist with the billing process, including time entry, review and coordination of billing reports, preparation of invoices, and follow-up as needed.
• Prepare and process attorney expense reports and reimbursement requests.
• Serve as a professional and responsive point of contact for clients, attorneys, internal departments, and external parties, including financial institutions and government agencies.
• Manage incoming and outgoing communications, including email, telephone calls, correspondence, and document distribution, with discretion and professionalism.
• Collaborate with other LAA team members to balance workloads, coordinate assignments, share knowledge, and provide backup support as needed.
• Assist with training and mentoring new employees and contribute to improvements in administrative processes and team efficiency.
• Perform other administrative and legal support responsibilities as assigned.

Qualifications and Skills

• 3 or more years of administrative assistance experience, preferably in a legal environment.
• Strong proficiency in Microsoft Office applications, particularly Word, Outlook, Excel, and PowerPoint.
• Excellent communication, organizational and client service skills.
• Ability to multi-task and work in a team-oriented environment with all levels of staff.
• Strong proofreading and grammar skills. Ability to meet deadlines.
• High School Diploma or equivalent required. Post secondary education or college degree preferred.
• Comfort learning and using new technologies and adapting to evolving administrative processes.

At Maslon, we believe in supporting our employees both personally and professionally. We offer a comprehensive benefits package designed to promote employee well-being, financial security, and work-life balance.

Benefits include competitive health, dental, and vision insurance; generous paid time off; and a 401(k) retirement plan with firm contributions and a variety of investment options.

We also offer a 37.5-hour workweek and a hybrid work environment, providing flexibility while maintaining the collaboration and personal connections that are central to our culture.

The anticipated starting pay range for this position is $27.70 to $30.25/hour, depending on experience, skills, education, and overall qualifications.

Interested candidates should submit a resume via email to debra.hartfiel@maslon.com.

Maslon LLP is an equal opportunity employer. We are committed to providing equal employment opportunities without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local human rights commission, or any other status protected by applicable law.

No recruitment agencies, please.